QuoteProof

For hvac crews of 1–5

The 95-degree call where the fast quote wins the job.

Photograph the condenser, the air handler, the ductwork. Send a scoped quote from the truck while they're still hot and still deciding.

A changeout in July is won or lost while the house is still hot. Line set, disconnect, pad, drain and peak-season windshield time are the pieces a memory quote drops. Photograph the condenser, the air handler and the duct; send a priced scope from the truck; close with commissioning photos on the same link they approved.

Start 7 days freeSee a real quote

7 days free · no card · rates set up in about three minutes

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QuoteProof is HVAC quoting software for changeouts, repairs and maintenance. Photograph the condenser, air handler and duct, and it drafts a priced scope using your hourly rate, your markup on parts and refrigerant, and the drive from your shop. Send it from the truck while the house is still hot, get approval on a link, and close with commissioning photos.

Already documenting the job in photos? QuoteProof is a CompanyCam alternative that turns those shots into a priced quote and a customer approval link.

See how to write a contractor quote from photos and how to price a HVAC job.

9:41Capture · QuoteProof

Hollis Ave — leak call

On site · today 8:42 AM

Shutoff valve
Ceiling stain
Riser
Meter
Access panel
Wall
6 photos · time + location stamped
Draft the quote

Three ways hvac quotes lose money quietly

The changeout you quoted from memory

Line set, disconnect, pad, drain. Miss one and it comes out of your margin. Photos plus a drafted scope catch the pieces you'd have remembered on Thursday.

Peak-season drive time

In July you're driving more than you're wrenching. Every quote adds the drive from your shop, split across the jobs booked that day, so a long haul prices like a long haul.

Maintenance visits that lose money quietly

The number felt fine three years ago. Quote one visit at today's rate and you'll see exactly which agreements are underwater.

A hvac quote, priced honestly

3-ton condenser and coil changeout. Your customer sees the scope, the hours and the photos. The costs underneath are yours alone.

Drive time, mileage and quoting time — $198.75 — counted before the price, never shown to the customer.

Old unit, new unit, brazed joints, the pad, and the commissioning readings.

9:41Your quote

HVAC

3-ton condenser and coil changeout

  • Recover refrigerant, remove old unit · 2 hrs$280.00
  • Set condenser, coil, line set braze · 5 hrs$700.00
  • Condenser, coil, pad, whip, filter drier · materials$2,180.00
  • Evacuate, charge, commission, document · 1.5 hrs$210.00
Total$3,568.75
Approve this quote

No account. No app. Opens on any phone.

9:41Proof of work

Bell Plumbing & Drain

Hose bib replacement · complete

Before

Before · Aug 14

After

After · Aug 14

  • Scope matched what was approved
  • New bib pressure tested
  • Drywall patched and painted
Verified by the customer · Aug 14, 4:12 PM

Proof beats a callback argument

  • Before and after photos with the time and place they were taken
  • The scope they approved, word for word, beside the work you did
  • Their own sign-off on the finished job, on the record
  • Every job exportable for your books, mileage log included
Start 7 days free

HVAC quoting questions, answered

How fast can I send a changeout quote?

Photos plus a few notes go in and a scoped draft comes back in under a minute. You edit what's wrong and send it before you leave the driveway.

Does peak-season drive time get priced in?

Yes. Every quote adds the drive from your shop — miles and time — split across the jobs booked that day, so a long haul in July prices like a long haul.

Can I tell whether my maintenance agreements make money?

Quote one visit with the real hours and the drive. Put that price next to what the agreement pays and the underwater ones stop hiding.

What does the customer receive at the end?

One link with the old unit, the new unit, the brazed joints and the commissioning readings, all time-stamped.

Other trades

Same loop — photograph, price it at your rate, approve on a link, prove the work — written for how each trade actually quotes.